Managing Faculty User Information

There are two ways to manage faculty data in UC OATS; Faculty Data Import and manually managing faculty data. This article will focus on how to manually edit faculty's user information.

To edit faculty's user information,

1. Click on the "App Admin" button to open the Application Administrator workspace.
2. Make sure you are in the correct fiscal year. You can move forward and back through fiscal years by clicking the arrows.
3. Select the "Departments" tab and locate the department / unit where that faculty member should reside. You can use the (a) "Department Hierarchy Tree Structure" button or (b) you can click on the department / unit title links until you get to the appropriate location. 
4. Once you are in the appropriate department, click on the "Faculty" tab. The list of faculty within that unit will appear. Locate the faculty member's account. 
5. Click the "Edit Details" button.
6. Update the faculty's user information.
   

   Faculty User Form Description

   First Name	Enter faculty's first name
   Last Name	Enter faculty's last name
   Email	University email address used by the faculty. Faculty emails are used for automated emails from UC OATS. This is limited to one email address per faculty member.
   UC Path ID
   Campus ID	A unique ID number that does not change over the life time of a faculty person’s association with a UC campus. This ID will serve as a unique identifier in UC OATS to identify the user and associate incoming data.
   Title Code	Leave blank. This field is deprecated.
   Academic Title	The academic title of the faculty member that is used for display purposes only. This field will be visible to faculty. You may use the description from the HR system if no “pretty” label exists.
   Organization	Leave blank. This field is deprecated.
   Base Salary	For faculty participating in a compensation plan governed by APM 671, a base salary must be provided in the format 100000. Commas will be removed and decimals will be rounded up to an integer. The earnings threshold for outside activity is scaled from this value. For 025 faculty, leave this value as empty.

7. Click "Submit" to complete the changes.