Managing Faculty User Information

There are two ways to manage faculty data in UC OATS; Faculty Data Import and manually managing faculty data. This article will focus on how to manually edit faculty's user information.

To edit faculty's user information,

1. Click on the App Admin tab. 
2. Make sure you are in the correct fiscal year. Use the arrows to navigate forward or backward through fiscal years as needed.
3. Click the Departments button and navigate to the unit where the new faculty member should reside. You can do this by either (a) using the Department Hierarchy Tree Structure button or (b) clicking the unit title links until you reach the appropriate unit.
4. Once you are in the appropriate unit, select the Faculty tab to display the list of faculty members within that unit. 
5. Locate the faculty member and click the Edit Details button.
6. Update the faculty's user information.
   

   Faculty User Form Description

   First Name	Enter faculty's first name
   Last Name	Enter faculty's last name
   Email	University email address used by the faculty. Faculty emails are used for automated emails from UC OATS. This is limited to one email address per faculty member.
   UC Path ID
   Campus ID	A unique ID number that does not change over the lifetime of a faculty person’s association with a UC campus. This ID will serve as a unique identifier in UC OATS to identify the user and associate incoming data.
   Title Code	Leave blank. This field is deprecated.
   Academic Title	The academic title of the faculty member that is used for display purposes only. This field will be visible to faculty. You may use the description from the HR system if no “pretty” label exists.
   Organization	Leave blank. This field is deprecated.
   Base Salary	For faculty participating in a compensation plan governed by APM 671, a base salary must be provided in the format 100000. Commas will be removed and decimals will be rounded up to an integer. The earnings threshold for outside activity is scaled from this value. For 025 faculty, leave this value as empty.

7. Click Submit to complete the changes.