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Managing Faculty User Information

There are two ways to manage faculty data in UC OATS; Faculty Data Import and manually managing faculty data. This article will focus on how to manually edit faculty's user information.

To edit faculty's user information,

  1. Click on the "App Admin" button to open the Application Administrator workspace.Application Administrator workspace page
  2. Make sure you are in the correct fiscal year. You can move forward and back through fiscal years by clicking the arrows.
  3. Select the "Departments" tab and locate the department / unit where that faculty member should reside. You can use the (a) "Department Hierarchy Tree Structure" button or (b) you can click on the department / unit title links until you get to the appropriate location. 
  4. Once you are in the appropriate department, click on the "Faculty" tab. The list of faculty within that unit will appear. Locate the faculty member's account. faculty tab page
  5. Click the "Edit Details" button.
  6. Update the faculty's user information.
    form for updating faculty user information

    Faculty User Form Description

    First Name  Enter faculty's first name
    Last Name  Enter faculty's last name

    University email address used by the faculty. Faculty emails are used for automated emails from UC OATS. This is limited to one email address per faculty member.

    UC Path ID  
    Campus ID

    A unique ID number that does not change over the life time of a faculty person’s association with a UC campus. This ID will serve as a unique identifier in UC OATS to identify the user and associate incoming data.

    Title Code Leave blank. This field is deprecated.
    Academic Title

    The academic title of the faculty member that is used for display purposes only. This field will be visible to faculty. You may use the description from the HR system if no “pretty” label exists.  

    Organization Leave blank. This field is deprecated.
    Base Salary

    For faculty participating in a compensation plan governed by APM 671, a base salary must be provided in the format 100000. Commas will be removed and decimals will be rounded up to an integer. The earnings threshold for outside activity is scaled from this value. For 025 faculty, leave this value as empty. 

  7. Click "Submit" to complete the changes. 

Last Modified: 2023-03-17 09:42:55.058961-07