Governance Board

 

The UC Outside Activity Tracking System (OATS) Governance Board (the Board) is the governance body for the implementation of the multi-campus Conflict of Commitment application. The Board will provide a UC-oriented support structure as OATS expands to serve the eight initial adopter campuses. As such, the Board has the authority and responsibility to make final decisions related to the scope, budget planning, and timeline for the OATS project. Learn about the UC OATS Working Group →

Key Roles and Responsibilities:

  • Identifying, approving, and prioritizing project objectives and deliverables
  • Ensuring scope, timelines, and changes in the project are aligned with stakeholder expectations
  • Ensuring project risks are identified and mitigated
  • Supporting an effective software deployment strategy, including communications, training, and end-user acceptance
  • Communicating with campus stakeholders about issues, decisions, and progress
 

Board Members

University of California, Berkeley (UCB)
Karl Van Bibber, Executive Associate Dean, College of Engineering
Heather Archer, Assistant Vice Provost, Academic Personnel

University of California, Davis (UCD)
Binnie Singh, Assistant Vice Provost, Academic Affairs
Brent Siefert, J.D., Assistant Dean, Academic Personnel, School of Medicine

University of California, Irvine (UCI)
Marianne Beckett, Assistant Vice Chancellor, Academic Personnel
Max Garrick, Assistant Director, IT

University of California, Los Angeles (UCLA)
Michael S. Levine, Ph.D., Vice Chancellor, Academic Personnel
Erika Chau, Executive Director, Academic Personnel Office
William Holloway, Senior Director, Enterprise Applications, DGIT

University of California, Merced (UCM)
Rich Shintaku, Ph.D., Senior Advisor and Chief of Staff, Office of Executive Vice Chancellor and Provost
Zulema Valdez, Associate Vice Provost
Kelly Anders, Assistant Vice Provost, Academic Personnel Office

University of California, Riverside (UCR)
Josh Bright, Interim Associate Vice Chancellor and Chief Information Officer
Sara Umali, Director of Academic Personnel Data and Technology
Katina Napper, Assistant Vice Provost for Academic Personnel

University of California, San Diego (UCSD)
Cindy Palmer, Assistance Vice Chancellor, Academic Personnel Services
Evelyn Hidalgo, Associate Dean, Academic & Staff Administration

University of California, San Francisco (UCSF)
Neal Cohen, M.D., M.P.H., M.S., Vice Dean, School of Medicine (Governance Board Chair)
Bonnie Johnson, Academic Affairs Director, VPAA Office

University of California, Santa Barbara (UCSB)
Cindy Doherty, Director, Academic Personnel
Andy Satomi, Director, Academic Affairs Information Technology

University of California, Santa Cruz (UCSC)
Grace McClintock, Interim Associate Vice Chancellor, Academic Personnel

University of California, Office of the President (UCOP)
Susan Carlson, Vice Provost
Kimberly Grant, Director of Policy and Policy Exceptions
Amy Lee, Associate Vice Provost, APP
Rebecca Woolston, Associate Director, APP

 

UC OATS Working Group

 

During the build (2017-2018) and implementation (2018-2019) phases of the OATS initiative, a working group of subject matter experts (SMEs) from a broad range of functional areas, appointed by participating campuses, will convene as the OATS Working Group. The Working Group’s primary responsibility is to provide timely, specific, and technical input to the IT Partner, DGIT.

Key Roles and Responsibilities:

  • Provide technical and functional requirements
  • Provide campus-specific guidance and expertise
  • Ensure challenges and issues that may compromise the project plan are escalated to the Board
  • Provide campus-specific resources
 

Working Group Members

University of California, Berkeley (UCB)
Stacey Shulman, Director, Academic Personnel
Jose Madrigal, Analyst, Systems & Reporting

University of California, Davis (UCD)
Kim Poole, Manager, Academic Affairs

University of California, Irvine (UCI)
Jami Holland, Assistant Director, Academic Affairs
Ilona Pak, Principal Academic Personnel Analyst
Fernando Ortega, Senior Academic Personnel Analyst

University of California, Los Angeles (UCLA)
Michael Simidjian, Director of Academic Personnel Office

University of California, Merced (UCM)
Esmeralda Martinez, Senior Academic Recruitment and Faculty Development Analyst
Liz Soria, Senior Academic Personnel Analyst

University of California, Riverside (UCR)
Sara Umali, Director of Academic Personnel Data and Technology
Danessa Murdock, Academic Personnel Data and Technology Analyst
Teresa Buchanan, Director of Academic Affairs
Annette Brock, Academic Personnel Analyst

University of California, San Diego (UCSD)
Lynn Field-Karsh, Director, Academic Process Development & Training
Monica Gudea, Director of Faculty Compensation, Health Sciences

University of California San Francisco (UCSF)
Renee Lee, Academic Business Processes Coordinator

University of California, Santa Barbara (UCSB)
Helly Kwee, Senior Analyst, Academic Personnel

University of California, Santa Cruz (UCSC)
Jenny Brown, Academic Advancement Analyst, Academic Personnel Office

 

IT Partner

 

The IT Partner, the UCLA Health schools of Dentistry, Medicine, Nursing, and Public Health Digital Technology (DGIT) will have the principal role in the development and deployment of the OATS software to the cloud on behalf of participating campuses.

 
 

Key Roles and Responsibilities:

  • Oversee all aspects of the project including:
    • Creating project schedule and implementation plan
    • Ensuring scope, timeline, and changes are reviewed and approved by the Governance Board
    • Ensuring project risks are identified and mitigated
    • Communicating with project stakeholders about issues, risks, implementation plan, and project progress
  • Building and deploying application
  • Managing operation of the application
  • Developing application training material
 

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