Enter Summer Information

This article provides instructions to Academic-year faculty on how to report days they will receive additional University Summer compensation.

Requirements

Under UC policy, academic-year faculty are permitted 8 hours (1 day) of professional activity for each week they receive additional University summer compensation, with a maximum of 57 compensated days allowed during the summer. If your summer salary is funded by an external agency, consult the agency’s conflict of commitment policy for applicable requirements. [APM-025-8(c)]

All academic-year faculty subject to UC APM-025 reporting requirements must indicate whether they plan to receive summer salary. This information must be completed before submitting your Annual Certification.

Tutorial Video

Watch the tutorial video to learn how to enter your Summer Info into UC OATS.

To enter your summer information:

1. Click on the Enter My Summer Info button or tab.
2. The Summer Months Information page shows your summer information for all relevant fiscal years. Select the Update Summer 20** to update the information. 
3. Read the instructions and answer the questions.
4. If you answered "Yes" to both questions, you'll need to enter the number of days you will receive additional university summer compensation for each month. 
5. Click Save. Follow this process for all summers.
6. Return to the My Activities and Forms tab.
7. The "Summer Time" dashboard will be updated. If you entered summer hours, threshold bars will appear for each month. The threshold bars will show the total number of hours available each month to engage in outside professional activities. To make changes to your summer hours, return to the "Summer Months Information" tab.