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Annual Certification - with Activities

This article provides instructions on how to submit your annual certification report. You are required to file an adherence to the policy each fiscal year; even if you did not engage in any outside professional activities during the year. When it is time to submit your annual certification report, you will receive an email notification and the annual certification button will become available in your UC OATS workspace.

  • Annual Certification reports have no expiration date
  • Denied Category 1 activities with no reported effort are not included in the annual certification report
  • The Annual Certification report will only show hours that count against your time threshold
  • For Academic year faculty: Go to the Annual certification instructions for academic-year faculty.
  • General campus faculty: Category 3 activities are not included in the annual certification report.
  • Deans (APM 240) and Full-time Faculty Administrators (APM 246): Category 3 activities are included in the annual certification report

Before you certify

Use the Fiscal Year indicators to navigate to the fiscal year you are certifying. Confirm the following:

  • All required activities have been reported. Learn more
  • All activities have effort reported. Learn more
  • All prior approval forms have been submitted. Forms that have not been submitted will show the 'Not Submitted' status. Learn more

To complete annual certification:

  1. Click the "Annual Certifications" button. 

  2. Select the "Not Submitted" button for the fiscal year you are certifying.

  3. View and confirm the list of reported activities is accurate and up to date.

  4. Read the certification statement, enter your initials, and then click "Submit Annual Certification". Your annual certification has been submitted and will process through the approval workflow.
    • Please note, you will receive an error message if a prior approval form has not been submitted or if no effort has been reported on an activity. Please review the Annual Certification - Action Required article to learn more.
  5. You can view your annual certification details, notes, and historical actions on the certification page.

  6. Recall: You have the option to recall your annual certification report (before it is approved) if you need to make updates. Learn more

  7. Click the "Back to your summary page" to return to your workspace.


Last Modified: 2023-08-08 13:46:26.733497-07