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Annual Certification - Action Required


This article provides information regarding annual certification reports that require further action. You will receive an error message when submitting your annual certification report if:

  • You have unsubmitted prior approval forms in UC OATS (Category I, Student Involvement, etc.)
  • No effort has been reported on an activity
  • Academic Year Faculty: Did not complete the Summer Hours Info section in UC OATS

Unsubmitted Prior Approval Forms

When submitting an annual certification report you will receive an error message if there are prior approval forms that have not been submitted for the year you are certifying.

To resolve this error:

  1. Review the error message and click the 'OK' button.
  2. View the error message(s). Select the 'Show only activities preventing certification' to view activities that need attention.
  3. Click the 'Back to your summary page' button to return to your workspace and fix the error(s).
  4. Confirm you are in the fiscal year you are certifying.

  5. Locate the activity with the form(s) that have the "Not Submitted" status. Click on the form to open it.
  6. Complete the form and then click the "Request Approval" button to send it through the approval workflow. Repeat this process for all forms with the "Not Submitted" status.
  7. Once this is complete, the system will allow you to submit your annual certification. However, you may want to check with your Department Chair to confirm how they want you to proceed since the prior approval forms are in review.

No Effort Reported

When submitting an annual certification report you will receive the below error message if an activity has no reported effort. 

To resolve the issue,

  1. Click the "Back to your summary page" button to return to your workspace.

  2. Confirm you are in the fiscal year you are certifying.

  3. Locate the activity that has no reported effort. If you engaged in the activity during the selected fiscal year, report your effort. If you did not engage in the activity, you may delete the activity from your workspace.
  4. Once this is complete, you may complete the annual certification process.

Academic Year Faculty: Summer Info

Academic Year Faculty: Academic year faculty must fill out their Summer Salary information for the year they are certifying before they can complete annual certification. Once the Summer Salary information is complete, the 'Not Submitted' button will become available.

Last Modified: 2022-01-11 15:33:36.975528-08