Leave to Engage in Outside Activities

This article provides instructions on how to document a faculty member’s leave to engage in outside professional activities in UC OATS.

When the Leave to Engage in Outside Activity is selected, UC OATS displays an indicator next to the faculty member’s name to inform Reviewers and Approvers that the faculty member is on leave.

This designation is informational only. It does not change UC OATS system functionality, pause reporting requirements, or alter time or earnings thresholds.

To flag a faculty member as on leave in UC OATS:

1. Select the Faculty tab.
2. Select the fiscal year that corresponds to the faculty member’s leave date.
3. Select the All Faculty ​​​​​​button.
4. Locate and select the faculty member's name to go to the Faculty Details page.
5. In the Fiscal Status section, do the following: 
   • Leave to engage in outside activity: Select this check box.
   • Comment: Add a note about the faculty's leave.
6. Select Update to finalize the changes.
7. A sun icon will now appear in the status section of reports anywhere the faculty's name appears.