Category I Forms

This article describes how to review a Category I form. As an Approver, you have the option to approve/acknowledge the form or send the form back to a reviewer or faculty member to request additional information. If you are the terminal approver (final approver), you will have the option to enter an approval date or deny the request.

To review a Category I form:

1. Go to the Dashboard and view the "Forms in my Queue" section. The prior approval forms that have been waiting the longest will be at the top.

   

2. Locate and click on the Category I form you want to review.
3. Review the Category I form.
4. Check the "Notes" field for additional information and attachments.
5. Scroll to the bottom of the form to see available actions.
   Approver Options:
   • Mark As: Approved - Will move the form forward to the next level of review and approval (if necessary).
   • Mark As Acknowledged - Will move the form forward to the next level of review and approval (if necessary).
   • Return To: Reviewer - Selecting this option will return the form one step back to the reviewer. In the space provided, enter a detailed reason why the form is being returned to the reviewer.
   • Return To: Faculty - Select this option if further information is needed by the faculty member in order for you to make a decision. When this option is selected, a 'Note' field will appear. Enter a detailed reason why the form is being returned to the faculty member and what you would like that faculty member to do. If the faculty member selected the wrong activity type(s), they will need to delete the activity from their workspace and resubmit the activity with the correct activity types selected. Once the faculty member makes the corrections and resubmits the form, it will process through the approval workflow again.
   • Has the faculty engaged in the activity before receiving permission - Faculty answer this question when filling out the category I form, however, if you know the faculty member has engaged in the activity before they received permission, you can select 'Yes'. This field is for information purposes.

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   Final Approver (Chancellor, Provost, etc.) Options

   
   Final/Terminal Approver Options:

   • Mark As: Approved - Will finalize the form. Enter your initials and the Category I form expiration date in the space provided.
   • Mark As: Acknowledged - Will finalize the form. Enter your initials and the Category I form expiration date in the space provided.
   • Expiration Date - This is where you enter the activity expiration date. The form allows you to approve up to five years.
   • Returned To: Reviewer, Deans Office, Department, Faculty - Selecting this option will return the selected location. Enter a detailed reason why the form is being returned in the space provided.
   • Deny: Denied - Select this option if the category one form is not approved along with a reason for the denial in the space provided.
   • Has the faculty engaged in the activity before receiving permission - Faculty answer this question when filling out the category I form, however, if you know the faculty member has engaged in the activity before they received permission, you can select 'Yes'. This field is for information purposes.
   • Data File Prior Approval - Upload applicable documentation to the Category I form.

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6. Click the "Submit Action" button.