Faculty Details Page

This article provides an overview of the Faculty Details page. The Faculty Details page gives approvers read-only access to the faculty's workspace. On the Faculty Details page, approvers can see the faculty:

• Time Threshold
• Reported outside activities
• Reported effort
• System emails
• System messages
• PDF of the approved annual certification report
• Faculty member's email preferences

To view the Faculty Details page:

1. Locate the faculty member.
2. Click on the faculty's name.
3. You are on the Faculty Details page.
   The following is a brief overview of the Faculty Details page:
   • a) Time Threshold: The time threshold bar displays the number of hours the faculty has reported engaging in outside activities and their time threshold.
   • b) Activity List: The activity list shows all reported activities, reported effort, and prior approval forms.
   • c) Manage Notification: This option gives you the ability to manage the faculty member's email notifications on their behalf. Faculty do not have an option to manage their own email notifications.
   • d) Annual Certification Details: Click the Annual Certification button to view the annual certification details and a PDF of the accepted Annual Certification.
   • e) Emails / System Messages
     • Emails: This section provides a record of all system-generated emails that have been sent to the faculty member, allowing you to review communication history as needed. 
     • System Messages: This section displays system-generated alerts, providing insight into any notifications or warnings related to the faculty member's account. 
     • Deleted Activities: This section lists activities that have been removed from the faculty's workspace. If needed, you have the option to restore a deleted activity by selecting the Undelete option. option. 
   • f) Faculty Status / Fiscal Status - Only reviewers with the "Faculty Status Change" role may make changes in this area. Each of these options must be manually selected.
     • Leave to engage in outside activity: This indicator may be selected when a faculty member is on leave to engage in an outside activity. Selecting this indicator does not change system functionality. It is simply an FYI for reviewers.
     • Override time threshold: This option will override the faculty's current threshold.
     • Include in 240-246 report: This option will include the faculty member in the annual 240-246 report sent to UCOP. 
     • Separated: This option will show if a faculty member has been separated from the university.