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Annual Certification - with Activities

This article provides instructions on how to submit your Annual Certification. Annual Certification for the previous fiscal year is available beginning July 1st. You will receive an email reminder from your campus regarding Annual Certification requirements.

APM-671 Conflict of Commitment reporting requirements: In accordance with the APM-671 Conflict of Commitment policy reporting requirements, "All faculty must provide an annual report of outside professional activities to their Department Chairs each year, even if the faculty member did not engage in outside professional activities during the year. Faculty must report annually all Category I and II outside professional activities that were conducted during the prior 12 months, including activities conducted during normal service periods and during periods of leave with pay. All earnings derived from these activities must be reported as well".

Important Notes: 

  • Pending Stock Valuation: Stock valuation must be completed before you submit your Annual Certification.
  • Annual Certification reports have no expiration date
  • Denied Category 1 activities with no reported effort/earnings are not included in the Annual Certification report
  • The Annual Certification report will only show hours that count against your time threshold
  • Health Science faculty: Category 3 activities are not included in the Annual Certification report
  • Deans (APM 240) and Full-time Faculty Administrators (APM 246): Category 3 activities are included in the Annual Certification report

Before you certify

Use the Fiscal Year indicators to navigate to the fiscal year you are certifying. Confirm the following:

  • All required activities have been reported. Learn more
  • All activities have earnings/effort reported. Learn more
  • All prior approval forms have been submitted. Forms that have not been submitted will show the 'Not Submitted' status. Learn more

To complete Annual Certification:

  1. Click the "Annual Certification" button. 

  2. Select the fiscal year you are certifying from the list.

  3. View and confirm the list of reported activities is accurate and up to date. Please note, that you will receive an error message if a prior approval form has not been submitted (learn more). If you need to update your activities, click on the "Back to your workspace" button.

  4. Read the certification statement and then enter your initials, and then 'Submit Annual Certification'. Once submitted, you will receive an email confirmation and your Annual Certification will be processed through the approval workflow. 

Last Modified: 2023-12-20 10:39:08.425556-08