Review Category I Forms

This article explains how to review a Category I form. As an Approver, you can approve or acknowledge the form, or return it to a reviewer or faculty member to request additional information. If you are the final approver, you also have the option to specify an approval date or deny the request.

To review a Category I form:

1. Go to the Dashboard and locate the Forms in my Queue section. The prior approval forms that have been waiting the longest will be at the top.

   

2. Click on the Category I form you wish to review.
3. Ensure the Category I form includes all the required information.
4. Check the Notes field for additional information and attachments.
5. Scroll to the bottom of the form to view the available action options. 

   Actions:

   • Mark As: Approved - Moves the form forward to the next level of review and approval. The final approver will enter the approved-to-date.
   • Mark As Acknowledged - Moves the form forward to the next level of review and approval, if applicable. 
   • Return To: Reviewer - Returns the form to a Reviewer. Enter a clear explanation of what corrections or clarifications are needed in the Comments field.
   • Return To: Faculty - Returns the form to the faculty member for additional information. Enter a clear explanation of what corrections or clarifications are needed in the Comments field.
   • Has the faculty engaged in the activity before receiving permission? - Faculty answer this question when completing the Category I form. However, if you are aware that the faculty member engaged in the activity before receiving permission, select Yes.
     
     When you select Yes, an Engagement Note pop-up will open. Enter the reason for your response and submit the note.
     
     After submission, the note is automatically copied to the activity notes
     
6. Click the Submit Action button.

Terminal/Final Approver Options

The terminal/final approver is responsible for completing the final review of the Category I form. The final approver may approve, acknowledge, return, or deny the form.

Review options: 

• Mark As: Approved: Finalizes the Category I form as approved.
  • Expiration Date: Enter the date the Category I approval will expire. Category I forms can be approved for a maximum of five years.
  • • Yes: Allows the faculty member to request renewal before the activity expires.
    • No: Prevents the faculty member from requesting a renewal after the Category I activity expires.
  • Initials: Enter your initials to approve the form.
  • Data File Prior Approval: Attach any documentation related to the approval of the Category I activity, as needed.
     
• Mark As: Acknowledged: Finalizes the Category I form as acknowledged.
  • Expiration Date: Enter the date the Category I approval will expire. Category I forms can be approved for a maximum of five years.
  • • Yes: Allows the faculty member to request renewal before the activity expires.
    • No: Prevents the faculty member from requesting a renewal after the Category I activity expires.
  • Initials: Enter your initials to acknowledge the form.
  • Data File Prior Approval: Attach any documentation related to the approval of the Category I activity, as needed.
     
• Returned To: Returns the form to the selected recipient. Enter a detailed explanation describing why the form is being returned and what action is needed.
   
• Deny: Denies the Category I form.
  • Note: Enter the reason for the denial. The faculty member will receive an email notification that includes the note provided.