UC OATS is an easy-to-use, web-based application through which university faculty members can report outside activities and income, in accordance with UCOP conflict of commitment policies. It employs a simple, yet interactive format that facilitates the collection of information about outside professional activities, and helps faculty understand the related policies.
A conflict of commitment occurs when a faculty member’s outside activities interfere with the faculty member’s professional obligations to the University of California.
Outside professional activities, compensated or uncompensated, and regardless of financial interest, are defined as those activities that are within a faculty member’s area of professional academic expertise, and that advance or communicate that expertise through interaction within the industry or community, or with the public.
Outside professional activities are distinct from non-professional activities, i.e., activities that are part of the faculty member’s private life, and are not expressly governed by University regulations, or by the guidelines on outside professional activities.
Outside professional activities must not interfere with a faculty member’s obligations to the University.
Outside professional activities must be undertaken in a manner consistent with the faculty member’s professional obligations to the University. Outside activities must not conflict with the faculty member’s obligations to students, colleagues, or to the University as a whole. In order to fulfill those obligations, faculty members must maintain a significant presence on campus, meet with classes, keep office hours, hold examinations as scheduled, be accessible to students and staff, be available to interact with University colleagues, and share service responsibilities throughout every quarter or semester of active service.
The conflict of commitment policies covered by UC OATS are APM 025, APM 240, APM 246, and APM 671.
APM 025: Conflict of Commitment and Outside Activities of Faculty Members”
This policy defines which outside professional activities must be disclosed to the University, approved prior to engagement, and/or reported annually. This policy limits the amount of time a faculty member may devote to outside professional activities and describes the requirements when involving a student in outside professional activities. It defines activities as Category I, II, or III, and includes a Prior Approval form as well as an Annual reporting form. All faculty who are not members of a Health Sciences Compensation Plan (HSCP) are subject to this policy; however, faculty holding appointments of less than 50 percent time are not subject to the annual reporting and prior approval requirements.
APM 240: This policy is specific to academic deans, defined as a head of a division, college, school, or other similar academic unit, with administrative responsibility for that unit. APM 240-20c outlines additional restrictions on outside professional activities for Deans beyond the requirements of APM 025/671.
APM 246: “Faculty Administrators (100% Time)” - Faculty Administrators who are appointed at 100% time are primarily responsible for administrative duties, but maintain their underlying faculty appointment. A Faculty Administrator holds a concurrent University faculty appointment. APM 246-20c outlines additional restrictions on outside professional activities for Faculty Administrators beyond the requirements of APM 025/671.
APM 671: “Conflict of Commitment and Outside Activities of Health Sciences Compensation Plan Participants” Faculty who are members of a Health Sciences Compensation Plan (HSCP) have additional requirements related to Outside Professional Activities, specific to income earned while engaged in outside professional activities. This policy also defines monitoring, compliance, and consequences for non-compliance. Faculty members appointed in Health Sciences schools that are not participants in the Health Sciences Compensation Plan are subject to APM-025.